15-year consent for events at Williamson Park to be lodged this week 13 June 2018 Consent to allow a total of 20 daytime and seven night-time events, to be held every year at Williamson Park reserve in Whangamata, is being lodged this week. If approved, the consent would ensure that existing events such as Beach Hop, Brits at the Beach, Matariki, Anzac Day and markets are able to continue and grow. It will also allow for new events to happen at Williamson Park. Our Council is applying for resource consent because the rules relating to festivals and events in our Proposed District Plan have recently been amended, which means resource consent is now required for any event where 500 or more people gather. Williamson Park is a council-owned reserve. If consent is granted, there will still be additional layers of compliance required before an event is able to be held. This includes food and alcohol licensing requirements and the obligations of the hireage contract between the promoter and Council as owner of the reserve. The Whangamata Community Board has also drafted a policy to help staff when booking events for Williamson Park. You can view the policy below. As this consent is fully publicly notified you can make a submission online at www.tcdc.govt.nz/haveyoursay. Public notification is by way of our press release which goes out on our website, e-newsletter and social media channels. There is also notification through local radio and local newspapers. We have also posted this information to all Whangamata residents and ratepayers. From the date of notification there is twenty business days to make a submission. You can also view the resource consent application through our Consent Tracker tool on our website here. Williamson Park Policy for events The allocation of 20 day events and seven night events will be firstly utilised for the following events/festivals that have been traditionally held in Williamson Park: Anzac Dawn service (1 day) Brits at the Beach (1 day) Sporting events - (2 days) Beach Hop (5 days) Surf club events and Whanga week (4 days) Summer holiday events (5 days, 3 nights) Matariki or community festival (1 night) Staff may allocate the following day events and night events to concerts that are delivered to a high professional standard through promoters/organisers with a proven track record: Concerts (2 days, 3 nights) Should any of the above events/festivals not be required in a 12-month period (advised in writing by the community organisation) then the staff may reallocate days or nights that become available (within the Council’s resource consent) to community-organised non-profit events. An event for New Year's Eve for 2018, if to be held at all, will involve family-oriented entertainment (attractive for parents, teenagers and children). The Whangamata Community Board will retain the approval of the type of event to be held on New Year’s Eve and approval of any Community Board budget to be applied to the event or associated services. Any concerts, and associated services delivered to manage the effects of a concert, organised by professional promoters/organisers will be delivered with no ratepayer contribution. There will be no concerts delivered by professional promoters over the period 25 December to 4 January. Professionally delivered concerts by promoters will be held outside of this timeframe as the township is already at capacity over this period and concerts can be utilised to attract more visitors in the off-peak and shoulder seasons. Staff will liaise with the Whangamata Community Board at the earliest opportunity. Concerts booked for the park will not target solely the youth age group. Review This policy will be reviewed by the Community Board on an annual basis and can be reviewed at any time through a Community Board meeting. Events that have been contractually committed will not be affected by a change in the policy. Shade structures “The Board are keen to make good on their promise to provide shade at Williamson Park, in place of the trees that were removed as part of the planned improvements to the much loved Williamson Park,” says Ken Coulman, Whangamata Community Board Chair. “The Board are very keen to see four shade structures, including two family BBQ areas installed at the park before next summer. Two small shade structures will be situated over existing BBQ tables by the surf club, with two larger family BBQ areas located close to the pond, where they sit beside existing trees and the park contours so that they limit any impacts to views.” For more information on the park development see www.tcdc.govt.nz/williamsonpark.