Use our GIS mapping system to have a look at one of our parks or reserves, read the information pack and then simply fill in the application form and bring it into one of our Service Centres, or email it to us.
As part of an application to use a Reserve or other public place the following may be required:
Plans
Health and Safety Plan
If you are organising any commercial event at a public place or a non-commercial event with more than 500 people expected then you must prepare a health and safety plan.
If you intend commercial filming and members of the public will be spectators during filming then a Health and Safety Plan is required.
Event Plan
An event plan is required if more than 500 people are attending an activity. This is essentially an overview of your event and how you will manage it.
Site Plan
You need a site plan for every type of event on a reserve. This is essentially an aerial overview drawing noting where all your requirements will be located. .
Area of reserve to be used/entry and exit points/access for emergency vehicles/location and number of structures incl marquees, bbqs, signage, stages, tables, generators, sound systems, stalls. Any area where vehicles or animals are to be permitted/location of any fireworks or stunts.
Traffic Management Plan
If your event is on, or adjacent to, a road and it may effect traffic (vehicles or pedestrians) or if it requires a partial or full closure of a road there are procedures that must be followed. A Traffic Management Plan is required when the normal traffic flow will be interrupted or there will be an impact on road users. See our information on road closures or disruptions to traffic section for more information.
For some events, please keep in mind you might have to apply for things like resource and/or building consents (for marquees etc) and a liquor license.
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